2017 Annual General Meeting

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2017 Annual General Meeting

Posted: 12/07/2017

To:           Secretaries, Member Clubs; Individual Members

12 July 2017

Dear Colleague,

2017 Annual General Meeting

Following recent approval from the Chairman, we are now in a position to confirm arrangements for the forthcoming annual general meeting (AGM) and Board member electoral process.

Would members please note that the 2017 AGM will take place at the sportscotland National Centre: Inverclyde, Burnside Road, Largs, KA30 8RW, on Saturday 2 September 2017 and will commence at 1730 hours. In line with previous practice and the current Articles of Association (the Articles), the formal notice of the meeting and agenda will be forwarded at least 14 days prior to the date of the AGM by the Electoral Reform Society (ERS).

2017 Board of Director Elections

In advance of this year’s AGM, we hereby give formal notice that the following nominations - in line with the current Articles - are sought for the JudoScotland (JS) Board:

·         One Chairman and;

·         Two Non-Executive Directors.

Please find below job descriptions and person specifications for the above positions. These should provide prospective candidates with relevant background information on the roles currently available. These documents were approved by the Board in February 2016.

Nomination Process

In terms of the nomination procedure:

·         Nominations for any position on the Board must be received in the Company office no less than thirty days prior to the Annual General Meeting (AGM). For the avoidance of doubt, all nominations should be received by 1630 hours on Thursday 3 August 2017;

·         Each nomination should be supported and endorsed by two Clubs in current membership of JS and;

·         Each nomination should take the form of a ‘pen portrait’ of the candidate.

Please note that the above position(s) are not suitable for anyone disqualified from holding a Directorship in a Limited Company.

Pen Portrait Submission

In previous years, we have been asked for broad guidance around the submission of the ‘pen portrait’ for aspirant members of the Board. To look towards ensuring uniformity and equality, we would appreciate that any submitted ‘pen portraits’ do not exceed two (2) pages of A4 paper in length.

Aspirant Board members can submit a document of their own design, or alternatively we have supplied a pro-forma template (see below) that individuals may wish to complete and submit. All nomination forms received that meet the requirements of the Articles will be issued to member Clubs as part of the formal notice of the AGM, to be sent at least fourteen days prior to the date of the AGM.

For and on behalf of the Board

Douglas Bryce

Chief Executive Officer/Company Secretary

Job Descriptions

Chairman

Non-Executive Director

Pen Portrait Template

Chairman

Non-Executive Director